Vendor Information & Application

The Folsom Historic District Association (FHDA) thanks you for your interest in being a vendor (product, food or entertainment) at one of its three annual shows:


  • Spring Arts and Crafts Fair: Sunday, April 15, 2018, 9 am to 4 pm
  • Antique and Vintage Market: Sunday, September 16, 2018, 8 am to 4 pm
  • Christmas Arts and Crafts Fair: Sunday, December 2, 2018, 9 am to 4 pm

All new vendors are vetted by FHDA staff to validate that their offerings fit the show. This vetting process is important to ensure that FHDA maintains the integrity of its events.

The more info you provide, the easier it will be to navigate the FHDA vetting process. If you/your product is a good fit and you pass the vetting process—and the show is not maxed out on allotted spots for certain products (i.e., jewelry, wood, candles, knit/crochet, soap, body products, sewing)—you will receive an email from FHDA to register/pay for that show. Sometimes there are waiting lists if too many one product type has maxed the allotted spots: If your product happens to fall into that category, you will receive and email stating such and asking if you would like to be added to waiting list.

Spring Arts and Crafts Show (Sunday, April 15, 2018, 9 to 4)  AND Christmas Arts and Crafts Show (Sunday, December 2, 2018, 9 to 4)

  • Space costs (early-bird registration typically offered up to 30 days before event):
  • Sutter Street: 10’wide x 10’deep = $125 early bird/$150 standard registration
  • Sutter Street: 10’w x 20’deep = $150/$175
  • Parking Lots: 10’w x 10’d = $90/$105
  • Side Streets: 10’w x 10’d = $70/$85
  • Food Trucks: $180 **
  • Food Booths (NON-cottage food industry): $125 **
** Read FOOD VENDOR section for additional information

Just a few things to know before submitting your application for FHDA’s Arts and Crafts Fairs:

  • All items must be at least 85-percent handmade by the person registering
  • Because FHDA events are family friendly, no selling of “adult” items, hate-group items, offensive material and dangerous merchandise
  • No items can be displayed or sold that fall under the Endangered Species Act. Info: https://www.fws.gov/le/pdf/FactsWildlifeLaws.pdf 
  • Vendor agrees to pay the full booth price at time of registration. No payment can be made on the day of the event.
  • Vendors understand FHDA provides only spaces. Vendors are responsible for chairs, tables, pop-ups, power cords, etc. 
  • All booths must be neat in appearance and staged appropriately. Items must be clean, clearly priced and in good condition. No flammable items of any kind are allowed in the booth, including portable propane heaters, generators, gas-filled balloons or space heaters. 
  • Every space must include at least one presentable tented pop-up (white tent, preferred)—setup and in use—provide by the vendor. For the safety of all, each pop-up must be properly anchored with weights.
  • Electricity is available for an additional fee of $25 and must be purchased when registering. Note that there are limited electrical outlets. Vendor must provide own power cords, power strips, etc. Vendor is responsible for securing items in such a way that they do not become a hazard to anyone (i.e., tripping, electrical shock). 
  • California law requires that ALL VENDORS have a valid California seller permit, and that permit must be posted in your booth for the public to see. Your reseller permit NUMBER must be included in the form below, and include the letters in front of the number. If you don't have a California seller permit, call the California Department of Tax and Fee Administration (formally known as the California State Board of Equalization) at (916) 227-6700. There is no charge to apply and obtain this permit. This process takes approximately two weeks to complete, but sometimes goes faster if you apply in person at the Board of Equalization.
  • No sharing of booths: Only one vendor per booth, no exceptions
  • Resellers of existing products, multi-tier marketing businesses and commercial businesses are NOT allowed to participate
  • Prepackaged/cottage-food industry vendors: Vendor must provide required food vendor documents immediately upon registration if approved for the show
  • Food vendors in self-contained vehicles/booths: See “Food Vendors” below.
  • When the vetting process is done, and the vendor is approved by FHDA, vendor acknowledges that all correspondence from FHDA will be sent via email and the vendor must complete registration online. No US Post Office services will be used.
  • FHDA events are “Rain or Shine” 


Fall Antique and Vintage Market (Sunday, September 16, 2018, 8 to 4)

  • Space costs (early-bird registration typically offered up to 30 days before event):
  • Sutter Street: 10’wide x 10’deep = $105 early bird/$130 standard registration
  • Sutter Street: 10’w x 20’deep = $130/$155
  • Parking Lots: 10’w x 10’d = $90/$105
  • Side Streets: 10’w x 10’d = $70/$85
  • Food Trucks: $180 **
  • Food Booths (NON-cottage food industry): $125 **
** Read FOOD VENDOR section for additional information

Just a few things to know before submitting your application for FHDA’s Fall Antique and Vintage Market:

  • All items for sale can only be antiques or vintage (more than 20 years old). No new items can be sold. While repurposing of items is okay as long as those items are truly vintage and not new items made to look vintage.
  • Because FHDA events are family friendly, no selling of “adult” items, hate-group items, offensive material and dangerous merchandise
  • No items can be displayed or sold that fall under the Endangered Species Act. Info: https://www.fws.gov/le/pdf/FactsWildlifeLaws.pdf 
  • Vendor agrees to pay the full booth price at time of registration. No payment can be made on the day of the event.
  • Vendors understand FHDA provides only spaces. Vendors are responsible for chairs, tables, pop-ups, power cords, etc. 
  • All booths must be neat in appearance and staged appropriately. Items must be clean, clearly priced and in good condition. No flammable items of any kind are allowed in the booth, including portable propane heaters, generators, gas-filled balloons or space heaters. 
  • Every space must include at least one presentable tented pop-up (white tent, preferred)—setup and in use—provide by the vendor. For the safety of all, each pop-up must be properly anchored with weights.
  • Electricity is available for an additional fee of $25 and must be purchased when registering. Note that there are limited electrical outlets. Vendor must provide own power cords, power strips, etc. Vendor is responsible for securing items in such a way that they do not become a hazard to anyone (i.e., tripping, electrical shock). 
  • California law requires that ALL VENDORS have a valid California seller permit, and that permit must be posted in your booth for the public to see. Your reseller permit NUMBER must be included in the form below, and include the letters in front of the number. If you don't have a California seller permit, call the California Department of Tax and Fee Administration (formally known as the California State Board of Equalization) at (916) 227-6700. There is no charge to apply and obtain this permit. This process takes approximately two weeks to complete, but sometimes goes faster if you apply in person at the Board of Equalization.
  • No sharing of booths: Only one vendor per booth, no exceptions
  • Resellers of existing products, multi-tier marketing businesses and commercial businesses are NOT allowed to participate
  • When the vetting process is done, and the vendor is approved by FHDA, vendor acknowledges that all correspondence from FHDA will be sent via email and the vendor must complete registration online. No US Post Office services will be used.
  • FHDA events are “Rain or Shine” 

Food Vendors
Please read all information listed above for items that pertain to whatever event you wish to be vetted.

Space costs:
  • Food Trucks: $180
  • Food Booths (NON-cottage food industry): $125
If you are a self-contained food truck for a food booth vendor, please complete the application and we will get back with you. Note that all food vendors in self-contained vehicles and booths must provide a completed Temporary Food Facility (TFF) documents immediately upon registration if approved for the show. 

If you are a prepackaged/cottage-food industry vendor (for Arts and Crafts shows only): Vendor must provide required food vendor documents immediately upon registration if approved for the show. The cost for you will be the same as a product vendor (see pricing under information for Spring and Christmas Arts and Crafts Shows).

Entertainment
Sometimes we use entertainers at our shows. If you are interested, please read the following before submitting an application:
  • Unfortunately, FHDA does not have a big entertainment budget, so keep this in mind
  • Sometimes FHDA uses “free” entertainment, but that free entertainment must fall into the bulleted items below
  • Because of logistics, including sound equipment setup, starting in 2018, FHDA will only use entertainers that can move about the fair (i.e., strolling musicians, carolers, stilt walkers, costumed characters). There will be no more concert/performance areas for bands or dance groups at any of FHDA’s vendor-based shows (does not apply to our annual Christmas Tree Lighting event).
  • All entertainment must either have insurance or complete paperwork provided by FHDA to hold FHDA and the City of Folsom harmless from any and all accidents/incidents that may occur during their paid/free participation.

Attachments original 1472678200 graffiti night
Vendor Application