Christmas Arts and Crafts Fair

Sunday, December 6, 2020 from 9am to 4pm

Thank you for your interest in our 54th annual Christmas Arts and Crafts Fair!


In 2020, the 54th Christmas Arts and Crafts Fair will take place on Sunday, December 6th, open to the public from 9 am to 4 pm. This event is presented by the nonprofit Folsom Historic District Association (FHDA).


IMPORTANT! If you participated in any FHDA vendor event in 2019, do not complete a New Vendor Application. We already have your information on file. If you moved, changed your phone number or email address, send an email to [email protected] with the changes. 


SELECTION of VENDORS: The act of submitting a New Vendor Application does not mean you have been accepted for the event. We explain how the selection process works below. Please take the time to carefully read this section:

  1. Once received, New Vendor Applications are sorted by product type (i.e., jewelry, body products, wood, sewing) then added to a waiting list for that particular product type. Our waiting lists are not organized by date submitted. If your product fits into more than one genre, you can greatly help FHDA by using estimates/percentages in the section on the application, “Briefly tell us about your product.” For example, 75% sewing, 15% jewelry, 10% wood.
  2. Registration: 2019 Christmas Arts and Crafts Fair vendors have first chance to register for their space from the year prior, followed by vendors from the 2020 Spring Arts and Crafts Fair who fill in empty spaces. This is typically a two- to three-week process and will take place the end of September into early October.
  3. The week of October 12th, the FHDA Vendor Coordinator will then invite new vendors to register/pay for the event. Selection is made on what product is under-represented in the show (i.e., need more candle vendors). The coordinator will then interview the prospective vendor at that time. Please do not contact FHDA to ask about the status of your application.

COSTS


Craft fair christmas

Pricing does not include a small processing fee:

  • RED space on Sutter Street: 10’wide x 10’deep = $130 
  • BLUE space on Sutter Street: 10’w x 20’d = $155  
  • YELLOW space in adjacent parking lots: 10’w x 10’d = $95  
  • PURPLE space in the Plaza: 10’w x 20’ d = $130 (no vehicle access)
  • Prepackaged and Cottage Food Vendors (low-risk TFF): $205 for any space above, selected by Vendor Coordinator ** 
  • Food Trucks and Trailers (MEV using a vehicle): $250 ** 
  • Food Booth (MEV and high-risk TFF): $250 **
  • Food Booths (MEV and low-risk TFF): $225 ** Increase due to Sacramento County’s new fee structure, effective July 1, 2020

** Read FOOD VENDOR section below for additional information

RAIN OR SHINE EVENT: This is an outside event and is held rain or shine.

PAYMENT: Vendor agrees to pay the full space price and processing fee at time of registration. No payment can be made on the day of the event—no exceptions.

REFUNDS: Full refunds will be issued up to November 6, 2020. No refunds will be given after this date, including any spaces paid for from November 7, 2020 to December 6, 2020.

SHARING OF SPACE: No sharing of space unless specifically approved by Vendor Coordinator (i.e., vendor is under the age of 18 and a parent must be present).

POP-UP TENTS ARE REQUIRED: Pop-ups are required and must be good working order and presentable. The preferred color is white. If you register for a 10x20 space, only one pop-up is required.

RESELLERS/COMMERCIAL: No resellers of existing products, multi-tier marketing businesses, commercial business entities or wholesalers.

VENDORS HAVE EIGHT MINUTES: Vendors who register for spaces on Sutter Street will have eight minutes to unload and load. With 40+ vendors on a one-way street, this time frame is strictly enforced. Should a vendor surpass this time, he/she will be instructed by staff to drive around the block and get in line again. Also, only one car per space to unload at a time (some vendors show up with three or more cars).

TOBACCO-FREE EVENT: No devices of any kind—including cigarettes, pipes, e-cigarettes, vaping or similar devices—as well as chewing/coffee tobacco, can be used during setup, tear-down and during event public hours.

CALIFORNIA SELLER’S PERMIT: California law requires that ALL VENDORS have a valid California Seller’s Permit. The Seller’s Permit number must be included in the New Vendor Application. To obtain a California Seller’s Permit, contact the California Department of Tax and Fee Administration at (916) 227-6700. To register online, click on this link to access CDTFA.

SHADE: All vendor events are held outside and there is no “natural” shade to be found.

AUTHORS: Our arts and craft fairs do not include authors or book sales.

CALIFORNIA INTERNATIONAL MARATHON: This event always takes place on the same day of our Christmas Fair. This means that access to Historic Folsom from the north is greatly impacted that morning. Last year, a dozen vendors did not plan accordingly and missed our event, and no space refunds were given. For our event—which is open to the public from 9 am to 4 pm—the earliest vendors can setup is 5 am, vehicles must be off the street by 8 am and vendors ready to sell no later than 8:30 am.

Below are a few more things to know before submitting a New Vendor Application. A complete set of requirements, policies, and conditions will be provided upon event registration and will include a Vendor Agreement, Event Waivers and pertinent documents:

  1. Vendors understand that all correspondence from FHDA will take place via email: No US Post Office services will be used.  Please add [email protected] and [email protected] to your contacts to avoid emails going to your spam folder and you missing vital communications.
  2. FHDA reserves the right to move a Vendor from one space to another, even if that Vendor received correspondence that he/she has been assigned a particular space. Should the space be more expensive than what the Vendor originally paid, there will be no additional charge. If the space is less than what Vendor originally paid, FHDA will arrange a refund for the price difference.
  3. Because FHDA events are family-friendly, no selling of “adult” items, hate-group items, offensive material, and dangerous merchandise.
  4. No items can be displayed or sold that fall under the Endangered Species Act. Info: https://www.fws.gov/le/pdf/FactsWildlifeLaws.pdf 
  5. Vendors understand FHDA provides only spaces and that pop-up tents are required (for a uniformed look, white canvas is preferred color). Vendors are responsible for chairs, tables, pop-ups, power cords, etc. For safety reasons, the pop-up tent and any additional structures in the Vendor’s space must be properly anchored.
  6. All booths must be neat in appearance and staged appropriately. Items must be clean, clearly priced and in good condition.
  7. Vendors must remove all items, including empty boxes and packing material. Failure to do so may result in Vendor not being invited to participate in future events.
  8. No flammable items of any kind are allowed in the booth, including portable propane heaters, generators, gas-filled balloons or space heaters.
  9. Vendor understands that no heating or cutting devices of any kind can be used during the event. This includes, but is not limited to, laser cutting and engraving machines, lamination machines, embossing machines, transfer sublimation machines, vacuum heat presses and any kind of heat press machine.
  10. Electricity is available only in certain areas of the overall venue and can be purchased for an additional $25 when registering. Vendor must provide own power cords, power strips, etc. and is responsible for securing items in such a way that they do not become a hazard to anyone (i.e., tripping, electrical shock). 
  11. The Vendor understands that FHDA events are invitation-only, regardless if the Vendor participated in a prior FHDA event(s).

**FOOD VENDOR SECTION

for all food vendors, including prepackaged and cottage-food

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  • Prepackaged and Cottage Food Vendors (low-risk TFF): $205 for any space above, selected by Vendor Coordinator
  • Food Trucks and Trailers (MEV using a vehicle): $250
  • Food Booth (MEV and high-risk TFF): $250
  • Food Booths (MEV and low-risk TFF): $225

    Note: Increase in pricing due to Sacramento County’s new fee structure, effective July 1, 2020

  • Per Sacramento County’s Department of Environmental Management (SCDEM), all vendors selling food at any event in Sacramento County must be in compliance with the County’s food program, regardless if the vendor lives in Sacramento County or not. This requirement includes any and all food items, including cottage-food industry and prepackaged food vendors.

    Info: http://www.emd.saccounty.net/EH/FoodProtect-RetailFood/Pages/SellingFood.aspx.

    FHDA will send SCDEM’s Temporary Food Facility Operators Packet (TFF) to the Vendor upon registration. TFF documents must be completed upon registration and returned per the deadline set by the FHDA Vendor Coordinator. Failure to submit the required TFF forms per that deadline may result in Vendor being dropped from the event. If this happens 30 days before the event date, a full refund will be granted, less a $15 processing fee. No refund will be offered less than 30 days before the event.

    http://www.emd.saccounty.net/EH/FoodProtect-RetailFood/Documents/TFF_OperatorsPacket.pdf

    Even if the food vendor is based outside of Sacramento County, the Vendor must complete the TFF documentation and provide copies of CURRENT food permits/licenses from the Vendor’s county of business for SCDEM to review and verify.

    Besides charging FHDA fees to host outside food vendors and cottage-food/prepackaged food vendors, SCDEM adds an additional fee of $96 for each MEV/low-risk TFF and $212 for each MEV/high-risk TFF submitted. These fees are added to FHDA’s space rental cost.

    CLICK THE LINK BELOW TO COMPLETE A NEW VENDOR APPLICATION FOR THIS EVENT!

    Apply Now