Vendor Information and New Vendor Application

Attachments original 1472678200 graffiti night

Thank you for your interest in participating as a product, food or entertainment vendor at one of Folsom Historic District Association’s (FHDA) 2019 events!

  • Antique and Vintage Market: Sunday, September 15th, 8 am to 3 pm
  • Christmas Arts and Crafts Fair: Sunday, December 8th, 9 am to 4 pm

PLEASE READ THIS FIRST BEFORE PROCEEDING

If you have participated as a vendor in any of the vendor events in Historic Folsom during the years 2017 and/or 2018, DO NOT complete this form; if you do, it will be deleted. Your information is already on file. If you need to update your contact information, send an email with your name, which event, and new contact info to [email protected].

Only complete the New Vendor Application below if you have NOT participated in one of FHDA’s vendor events in 2017 or 2018.  If you have been a previous vendor email us for a direct link to the registration page.

To maintain the integrity of all vendor events, new vendors are vetted by FHDA to validate that their offerings fit the event(s). Selection is based on many factors, with the most important being 1) The items are not commercial/retail product; 2) The vendor has previous experience doing similar shows; 3) For the arts/crafts fairs, the product type being offered (i.e., jewelry, body products, wood) is something needed in the event; 4) For the antique/vintage market, the product being offered must be more than 20 years old; and 5) Overall space availability.

NOTE to all prospective vendors: All vendor events are held outside. There is no guaranteed "natural" shade at our events. Please take this into consideration before registering, and please do not ask to be placed in the shade.

NOTE to all prospective vendors: Our arts and craft fairs do not include authors or book sales.

NOTE to all prospective vendors: Resellers of existing products, multi-tier marketing businesses and commercial businesses are NOT allowed to participate


Antique and Vintage Market (Sunday, September 15th, 8 to 3)

Registration is OPEN
We are still looking for Antique & Vintage
Repurposed, Reclaimed and Rustic

  • RED space on Sutter Street: 10’wide x 10’deep = $85
  • BLUE space on Sutter Street: 10’w x 20’d = $100
  • YELLOW space in an adjacent parking lots: 10’w x 10’d = $60
  • Food Trucks and Trailers: $250 **
  • Food Booths (NON-prepackaged food/high-risk): $205 **

Space costs for 2019 do not include a small processing fee:

** Read FOOD VENDOR section for additional information

Below are a few things to know before submitting an application for FHDA’s 2019 Antique and Vintage Market. A more detailed set of waivers and terms and conditions will be provided to the new vendor upon acceptance and event registration:

  • All items for sale can only be antiques or vintage (more than 20 years old). No new items can be sold. While re-purposing of items is okay as long as those items are truly vintage and not new items made to look vintage.
  • Resellers of existing products, multi-tier marketing businesses and commercial businesses are NOT allowed to participate
  • Nonprofit organizations: FHDA will consider hosting a nonprofit or two at each event. To be considered, the nonprofit must be a registered and current 501c3. No bake sales or food offerings.
  • FHDA events are “Rain or Shine” 
  • Vendors understand that all correspondence from FHDA will take place via email: No US Post Office services will be used
  • No sharing of booths: Only one vendor per booth, no exceptions
  • FHDA reserves the right to move a Vendor from one space to another, even if that Vendor received correspondence that he/she has been assigned a particular space. Should the space be more expensive than what the Vendor originally paid, there will be no additional charge. If the space is less than what Vendor originally paid, FHDA will arrange a refund for the price difference.
  • Because FHDA events are family friendly, no selling of “adult” items, hate-group items, offensive material and dangerous merchandise
  • No items can be displayed or sold that fall under the Endangered Species Act. Info. Learn More Here.
  • Vendor agrees to pay the full booth price, and processing fee, at time of registration. No payment can be made on the day of the event.
  • Vendors understand FHDA provides only spaces. Vendors are responsible for chairs, tables, pop-ups, power cords, etc. 
  • All booths must be neat in appearance and staged appropriately. Items must be clean, clearly priced and in good condition.
  • Vendors must remove all items, including empty boxes and packing material. Failure to do so may result in Vendor not being invited to participate in future events.
  • No flammable or heating items of any kind are allowed in the booth, including portable propane heaters, generators, gas-filled balloons, heat presses or space heaters. 
  • For safety reasons, if the vendor uses a pop-up tent or any other structure in his/her space, all items must be properly anchored.
  • Unless Vendor is registered as a food vendor—with both the County of Sacramento and FHDA—under no circumstances is the Vendor allowed to offer food samples. This includes coffee and unwrapped treats (wrapped candy is fine).
  • Electricity is available for an additional fee of $25 and must be purchased when registering. Note that there are limited electrical outlets; if the Vendor pays for this service, and no outlets are available, the $25 will be refunded. Vendor must provide own power cords, power strips, etc. Vendor is responsible for securing items in such a way that they do not become a hazard to anyone (i.e., tripping, electrical shock). 
  • California law requires that ALL VENDORS have a valid California Seller’s Permit. The Seller’s Permit number must be included in the New Vendor Application. To obtain a California Seller’s Permit, contact the California Department of Tax and Fee Administration (formerly known as the California State Board of Equalization) at (916) 227-6700. To register online, click on this link to access CDTFA


Christmas Arts and Crafts Fair (Sunday, December 8th, 9 to 4)


Vetting of new vendors for the Christmas Arts and Crafts Fair will not begin until mid-September. Thus, you will not hear back from our non-profit regarding your New Vendor Application until that time. And due to the popularity of this event, and the limited spaces we have to offer to new vendors (returning vendors have first chance at their spaces), a waiting list will more than likely be created.

IMPORTANT: If you are a vendor who sells food of any kind, note that there are additional requirements to participate, including a different space rental cost.

Selection and vetting for these two events is not based on the date the New Vendor Application is submitted for consideration. Bringing new vendors into an event typically occurs after the returning vendors of that specific event register; FHDA will then fill in the remaining spaces. And that’s also time when the vetting process begins, about six weeks before the event. If a new vendor makes it through that process, he/she will be invited to register.

NOTE: Dates for these two events were each bumped out by one week because, in 2019, both Easter and Thanksgiving weekends fall on FHDA’s guideline dates (The guideline dates for these two events are the third Sunday in April for the Spring Arts and Crafts Fair and the first Sunday in December for the Christmas Arts and Crafts Fair).

Space costs for 2019 do not include a small processing fee:

  • RED space on Sutter Street: 10’wide x 10’deep = $130
  • BLUE space on Sutter Street: 10’w x 20’d = $155
  • PURPLE space in the Plaza: 10’ w x 10’ d = $130 (no vehicle access)
  • YELLOW space in an adjacent parking lots: 10’w x 10’d = $95
  • PINK space on an adjacent side street (7 to 10% grade/slant): 10’w x 10’d = $70
  • Prepackaged and Cottage Food Vendors: $205 for any space above **
  • Food Trucks and Trailers: $250 **
  • Food Booths (NON-cottage food industry): $205 **

** Read FOOD VENDOR section for additional information

Below are a few things to know before submitting an application for FHDA’s 2019 Spring Arts and Craft Fair and/or Christmas Arts and Crafts Fair. A more detailed set of waivers and terms and conditions will be provided to the new vendor upon acceptance and event registration:

  • All items must be at least 85-percent handmade by the person registering
  • Resellers of existing products, multi-tier marketing businesses and commercial businesses are NOT allowed to participate
  • Nonprofit organizations: FHDA will consider hosting a nonprofit or two at each event. To be considered, the nonprofit must be a registered and current 501c3. No bake sales or food offerings.
  • FHDA events are “Rain or Shine” 
  • FHDA reserves the right to move a Vendor from one space to another, even if that Vendor received correspondence that he/she has been assigned a particular space. Should the space be more expensive than what the Vendor originally paid, there will be no additional charge. If the space is less than what Vendor originally paid, FHDA will arrange a refund for the price difference.
  • No sharing of booths: Only one vendor per booth, no exceptions
  • Vendors understand that all correspondence from FHDA will take place via email: No US Post Office services will be used
  • Because FHDA events are family friendly, no selling of “adult” items, hate-group items, offensive material and dangerous merchandise
  • No items can be displayed or sold that fall under the Endangered Species Act. Info. Learn More Here.
  • Vendor agrees to pay the full booth price and processing fee at the time of registration. No payment can be made on the day of the event.
  • Vendors understand FHDA provides only spaces. Vendors are responsible for chairs, tables, pop-ups, power cords, etc. 
  • All booths must be neat in appearance and staged appropriately. Items must be clean, clearly priced and in good condition.
  • Vendors must remove all items, including empty boxes and packing material. Failure to do so may result in Vendor not being invited to participate in future events.
  • No flammable or heating items of any kind are allowed in the booth, including portable propane heaters, generators, gas-filled balloons, heat presses or space heaters. 
  • Every space must include at least one presentable tented pop-up (white tent, preferred)—setup and in use—provided by the vendor. For the safety of all, each pop-up must be properly anchored with weights.
  • Unless Vendor is registered as a food vendor—with both the County of Sacramento and FHDA—under no circumstances is the Vendor allowed to offer food samples. This includes coffee and unwrapped treats (wrapped candy is fine).
  • Electricity is available for an additional fee of $25 and must be purchased when registering. Note that there are limited electrical outlets; if the Vendor pays for this service, and no outlets are available, the $25 will be refunded. Vendor must provide own power cords, power strips, etc. Vendor is responsible for securing items in such a way that they do not become a hazard to anyone (i.e., tripping, electrical shock). 
  • California law requires that ALL VENDORS have a valid California Seller’s Permit. The Seller’s Permit number must be included in the New Vendor Application. To obtain a California Seller’s Permit, contact the California Department of Tax and Fee Administration (formerly known as the California State Board of Equalization) at (916) 227-6700. To register online, click on this link to access CDTFA.
  • Prepackaged and cottage-food vendors: Vendor must provide required food vendor documents immediately upon event registration. See "Food Vendors" below.
  • High-risk food vendors in self-contained vehicles/booths: See “Food Vendors” below.


****FOOD VENDOR SECTION for all food vendors, including prepackaged and cottage-food

First, please read all information listed above for policies that pertain to the event for which you are completing a New Vendor Application.

Per Sacramento County’s Department of Environmental Management, all vendors selling food at any event in Sacramento County must be in compliance with the County’s food program, regardless if the vendor lives in Sacramento County or not. This requirement includes any and all food items, including cottage-food industry and prepackaged food vendors.

Info: http://www.emd.saccounty.net/EH/FoodProtect-RetailFood/Pages/SellingFood.aspx.

If approved for the event(s), FHDA will email the Sacramento County Temporary Food Facility (TFF) documents to the vendor.

All food vendors must complete Sacramento County’s Temporary Food Facility Operators Packet (TFF), regardless of what type of food they are selling, and submit to FHDA immediately upon registration. FHDA will email the packet to the vendor; the link is below for information purposes:

http://www.emd.saccounty.net/EH/FoodProtect-RetailFood/Documents/TFF_OperatorsPacket.pdf

Even if the food vendor is based outside of Sacramento County, the vendor must complete the TFF documentation and provide copies of food permits/licenses from the vendor’s county of business for Sacramento County to review and verify.

The TFF documents must be completed immediately upon registration. Failure to submit the required TFF forms in a timely manner may result in Vendor being dropped from the event. If this happens 30 days before the event date, a refund will be granted, less a $15 processing fee. No refund will be offered less than 30 days before the event.

Sacramento County charges FHDA a fee of $75 for each TFF submitted, thus the rise in vendor fees for all food vendors. Space costs below do not include a small processing fee:

  • Food Trucks and Trailers: $250
  • Food Booths (Food prep/high risk): $205
  • Prepackaged and Cottage Food Vendors (Pre-packaged/low risk): $205

ENTERTAINMENT

Sometimes FHDA utilizes strolling entertainers at vendor events. If interested, please read the following before submitting a New Vendor Application:

  • Unfortunately, FHDA does not have a big entertainment budget, so keep this in mind
  • Sometimes FHDA uses “free” entertainment, but that free entertainment must fall into the bulleted items below
  • Because of logistics, including sound equipment setup, FHDA will only use entertainers who can move about the event (i.e., strolling musicians, carolers, stilt walkers, costumed characters). There will be no more concert/performance areas for bands or dance groups at any of FHDA’s vendor-based events.
  • All entertainment must either have insurance or complete paperwork provided by FHDA to hold FHDA and the City of Folsom harmless from any and all accidents/incidents that may occur during their paid/free participation.

We Look Forward To Hearing From You!

NEW VENDOR APPLICATION